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Since 1998

Booking Information

Hiking Himalayas Treks & Expedition Pvt. Ltd. is a trustworthy and registered Company under the laws of Nepal and accepts your bookings under the following terms and conditions.

1. Down Payment

To secure place, 10% to 20% down payment is required to make in advance as per the company policy.
10%-20% – If more than eight weeks prior to arrival date
100% – If less than eight weeks prior to arrival date (please contact us if this will cause you a problem; we do try to be flexible)

2. How to pay your deposit?

A. Credit Card (visa & master) by Phone:
Please call us at:
Cell  No: +977-9851051658
Cell No: +977-9841317337
To pay over the phone.

B. Cheque Payment:

Please make cheque payable to Hiking Himalayas Treks & Expedition P. Ltd. and post it to the address below:
Hiking Himalayas Treks & Expedition P. Ltd.
G.P. O. Box: 24812
Tarakeshwor -8, Manamaiju, Kathmandu, Nepal

C. Bank Transfer:


   i)  Hiking Himalayas Treks & Expedition P. Ltd.

        US Dollar Account No :  00901020000974

        Paying Bank : Global IME Bank Ltd.

       Address : Thamel Branch, Kathmandu, Nepal.



ii)  Hiking Himalayas Treks & Expedition P.ltd

      Nepali Currency Account No : 1320105002041

     Paying Bank : Nepal Investment Mega Bank Ltd

     Address : Thamel Branch , Kathmandu , Nepal


3. Payment of the Balance

The payment for the outstanding balance of for your holiday is due 8 weeks prior to your departure date. If you choose to settle your holiday balance by credit card a handling charge of 3% on the outstanding balance is made. There is no handling charge for payment by cheque or bank transfer.

4. Last Minute Booking

We accept your last minute booking with 100% payment (07 days prior to tour starting date ONLY IN CASES OF NEPAL TRIPS, but LAST MINUTE BOOKING WILL NOT BE ACCEPTABLE FOR INDIA, BHUTAN AND TIBET TRIPS).

5. Refund

No refund will be made for 20% deposit amount in case of cancellation of trip for any other else reason.

Having paid full amount of any trip, you’re entitled to incur refund in case if you want to cancel your trip. Still, cancellation charge is invoiced to you. Written notification of your cancellation should be made to cancel any trip. Nevertheless, you’re imposed cancellation charge as advised below: –

56 days or more deposit retained
42 – 55 days before departure 50%
29 – 41 days before departure 75%
01 – 28 days before departure 100%

6. Supplement Charge

On our holidays tour / trek packages, rooms or tents are provided in twin sharing basis. Thus, single room supplement charge will be imposed to client who does not have another tour participant to share room / tent with.

7. Incomplete Tour

No refund will be made to clients who drop out from the journey regardless of whatever portions remain unused in the itinerary.

8. Amendment in Tour Cost

We reserve the right to revise pricing rate posted at our website, under any circumstances, or on the pressure of various external factors that are further than our control, for instance changes in exchange rate, government action etc. But, we put forth effort to keep on the present rate.

9. Unforeseen Circumstances

If  Hiking Himalayas Treks & Expedition Pvt. Ltd. cancels your trip thanks to unforeseen circumstances like war, natural disasters, conflict, unfavorable climate etc., we would be happy to refer you alternative trip of a similar standard. Even if this doesn’t fit your personal interest, all monies paid by you to our company will be refunded. But remember, any other expenses incurred by you as a result of this booking are entirely your responsibility.

10. Clients’ Responsible

A tour / trek guide who represents Hiking Himalayas Treks & Expedition Pvt. Ltd deserves all authority during your tours. If you commit any unlawful act, you are compelled to leave the tour. No refund will be made in such case.

11. Impact on your journey

We put our every effort to ensure comfortable traveling of yours, but it is must to understand that what you might be accustomed to in the western affluent countries, the Himalayan countries can’t afford such facilities. Weather is another factor that directly impact on your journey. Hence, patience in mind, enthusiasm and proper preparation before head is must to venture into journey.

12. Travel Insurance

We highly recommend obtaining comprehensive travel insurance that covers trekking activities in high-altitude regions. Ensure that your insurance policy includes coverage for medical emergencies, evacuation, trip cancellation, and personal liability. It is important to disclose any pre-existing medical conditions to your insurance provider. Proof of travel insurance may be required before commencing the trek.

13. Tour Amendment

To make alterations of any trek / tour itinerary, prior notice is requested. You’re advised to stay in touch with us thus. But occasionally, you may be obliged to do so en route under certain circumstance for instance bad weather etc.

14. Your personal belongings

On any account, we’re not answerable for any loss or damage of your luggage or property belonging to you even when shouldered by porters, ponies or vehicles. That means your personal possessions, luggage are at your risk at the times.

15. Papers & Documents

All necessary documents should be presented in sequence for example to issue visa, necessary permits etc. We’re not accountable in case of any trip formality not completed in time before the trip departs on the absent of essential papers and documents.

16. Risk & Responsibility

Your safety and enjoyment is our prime concern. We therefore carry out our responsibility honestly & sincerely to ensure your holiday trouble–free as well as you have desired. Nevertheless, unless stated otherwise, trip may be change under uncertain and inherent circumstances such as land-slides, road blockage, flood, snow political unrest, cancellation of flight, delay arrival, sickness or accidents etc. Any extra cost incurring there is your personal responsibility and should be borne on the spot.

17. Flight Delay/Cancellation

There is virtually possibility of flight delay or postponement for notorious weather in Himalayan regions which could be happened, in particular, in Everest region (Lukla), Jomsom, Dolpa, Simikot and Jumla region etc.


Trekking in the remote areas or in as described above, especially during odd season, you’re highly advised to reserve extra days to prepare with some delays and avoid frustrating consequence. In case of flight cancellation pre-tour/post-tour, you need to meet your accommodation and food costs yourself.

18. Research and Selection:

Start by researching the various trekking options available with Himalayas Treks and Expedition. Visit our website or contact our team to gather information about the different treks, including difficulty levels, durations, highlights, and requirements. Consider your fitness level, experience, and personal preferences to select a trek that suits you best.

19. Contacting  Hiking Himalayas Treks and Expedition:

Once you have chosen a trek, get in touch with Hiking Himalayas Treks and Expedition to initiate the booking process. You can reach us through our website, send an email, or give us a call. Provide details about your preferred trek, desired dates, the number of participants, and any specific requests or questions you may have. Our experienced team will respond promptly and guide you through the booking process.

20. Customization and Itinerary Planning:

We offer the flexibility to customize your trekking experience. If you have specific preferences or requirements regarding the itinerary, accommodations, or additional activities, let our team know during the booking process. We will work closely with you to create a tailored itinerary that meets your needs and ensures a memorable adventure.

21. Confirmation and Deposit:

Once the details of your trek are finalized, we will provide you with a booking confirmation outlining the agreed itinerary, inclusions, and payment details. To secure your booking, a deposit is typically required. The deposit amount and payment methods will be communicated to you during the booking process. Please note that the deposit is non-refundable but can be transferable to another person or another trip within a certain period, subject to terms and conditions.

22. Trekking Permits and Documentation:

Trekking in the Himalayas requires certain permits and documentation. Our team will guide you through the process and provide assistance in obtaining the necessary permits, such as the Trekking Information Management System (TIMS) card, Annapurna Conservation Area Permit (ACAP), Sagarmatha National Park Permit (for Everest region), and any other permits required for your chosen trek. We will inform you about the required documents and assist you in obtaining them before your trek.

23. Final Payment:

The remaining balance of your trek cost is usually due before the start of the trek. The payment methods and specific terms will be communicated to you during the booking process. We accept various payment options, including bank transfers or online payment platforms. Once the final payment is received, we will provide you with all the necessary details and information for your trek.

24. Pre-Trek Information:

Prior to your trek, we will provide you with detailed pre-trek information, including packing guidelines, recommended gear and equipment, health considerations, and any other relevant details to help you prepare for your adventure. This information will be shared with you through email or our online portal.

25. Arrival and Trek Briefing:

On the designated arrival day, our team will welcome you at the agreed meeting point, typically in a major city or airport near the trekking region. We will conduct a thorough trek briefing, providing you with important information about the trek, safety protocols, acclimatization, and any last-minute updates. You will have the opportunity to ask questions and clarify any concerns you may have.

26. Embarking on the Trek:

Once the trek begins, our experienced guides will lead you through the Himalayan trails, taking care of all logistics, accommodations, meals, and guiding services. They will ensure your safety, provide assistance, and share their knowledge about the region, making your trek a memorable and enjoyable experience.

By following these booking steps, you can easily secure your spot for a Himalayas trek with Himalayas Treks and Expedition. Our dedicated team is committed to providing you with a seamless and unforgettable adventure in the awe-inspiring Himalayan mountain range.


Why we are the best for our client Company you can trust

Local Himalayan Experts

To provide you with an authentic Nepalese experience, our local experts are residents of the places. To ensure that every part of your journey is enjoyable and memorable, our office staff and skilled crews are always on hand.

Small Groups

Travelling in a small group of no more people provides and intimate experience where you will make lifelong friendships. while your guide and support staff are attentive to ensuring your travels are supportive and fully immersive.

Ultimate Flexibility

Quality services at the best prices make our adventures great value for money. Having essential items like meals, sightseeing and national park fees included in the trip cost allows you to better budget

Fully-Licensed Operator

Hiking Himalayas Treks & Expeditions is the trade name for authorized government-licensed trekking and touring company in Nepal. We are committed to ensuring you have a safe and enjoyable holiday

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